Accountable to: Estates Director 

Line Manager: Head of Facilities 

JOB PURPOSE 

To work with the Property Director and Head of Facilities to Develop and implement strategies aligned with business objectives, maximising Cost efficiencies whilst minimising risk. 

They will be responsible for strategically sourcing, negotiating, and managing suppliers to optimise costs, ensure quality, and maintain a sustainable and efficient supply chain. 

Keys Group is one of the largest providers in the healthcare sector with a portfolio of services providing residential social care and education for young people and adults across the UK. We specialise in working with children and adults with a range of behavioural difficulties, mental health, learning disabilities and acquired brain injury in residential and education settings. 

The position will be office based and there will be an element of hybrid working. There is an expectation that you will attend meetings both regionally and at the support centre. 

KEY RESULT AREAS 

Contract Management: 

• Demonstrated success in managing procurement budgets and delivering significant cost savings.
• Proven experience in procurement, ideally within Estates and Facilities sector.
• Contractual review, negotiation and finalisation of Keys Group reactive maintenance SLA’s and PPM Contracts and tenders
• Manage the review and drafting of various contracts, including SLAs, KPi’s, service agreements and purchase orders
• Ensure accurate and timely contract execution, ensuring compliance with all terms and conditions
• Oversee contract administration performance monitoring, and reporting
• Identify and manage contract risks, implementing mitigation strategies to minimize potential overspend and maximise proposed savings.
• Where appropriate, assist in the selection and appointment of subcontractors and suppliers

Other Responsibilities: 

• Develop and implement effective contract management processes and systems.
• Stay up-to-date on relevant Health & Safety legislation and best practices across the industry.
• Prepare comprehensive reports and presentations on Facilities activities and contract performance
• To proactively monitor and review the response maintenance spend against budget. 
• To proactively monitor and review the PPM spend against budget. 
• Provide regular reports on maintenance spend and performance of contractors and the in-house maintenance team to the Head of Facilities.
• Undertake such projects of a level commensurate with the responsibility of the post, as designated by the Head of Facilities
• Undertake such other work as may be assigned which is consistent with the nature of the job and its level of responsibility
• Develop and maintain active and progressive working relationships with all members of the company

GENERAL PROVISIONS 

1. Understand and ensure the implementation of the company’s Health and Safety policy and emergency and fire procedures.
2. You may be required to undertake other duties appropriate to your post and/or hours of work. The company may periodically review your role description and update it to ensure that it relates to the job as being performed. It is the company’s aim to reach agreement on reasonable changes, but if agreement is not possible the company reserves the right to insist on changes to your role description after consultation.

PERSON SPECIFICATION – Property Manager